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Metadata Input Guidelines: Citation

Page Contents 5 minute read.

Element Name

Citation

Definition

Information about a serial item, a resource from which the current resource is derived, or peer-reviewed status of items.

Where Can the Citation Information be Found?

Citation information can be found in several places including:

  • a title page
  • page headers or footers
  • in accompanying or supplementary information

How Citation Works in the Metadata Form

Parts:
1. Citation type – drop-down menu
2. Citation – text field
Note: Some citation information (Peer Reviewed) opens in a pop-up modal
Repeatable?
Yes - to include different kinds of citation information (up to ten), click ‘Add’ to repeat all field parts; each individual information type (publication title, pages, volume, edition, etc.) cannot be repeated
Page numbers can be expressed both as: (1) a total number of pages and (2) a range of page numbers (using start page/end page)
Required?
No (more information)

How Should the Citation be Filled in?

General Citation Guidelines

  • Only include subfield parts that are relevant
  • For items expressed by numbers (pages, volume, issue, etc.), do not include additional text, for example not “Vol. 1”

Publication Title

Guideline Example
  • Use the title of the journal (or other publication)
  • This will be the same as the serial title for full publications

Chemical Information Bulletin

Proceedings of the International Conference on Dublin Core and Metadata Applications

Pages

Guideline Example
Pages:
  • List the total number of pages as a whole number
 12
Page Range:
  • If the item is a part of a larger whole (e.g., an article published in a journal), include the first and last page numbers of the item
    • List the page number of the first page as "Page Start"
    • List the page number of the last page as "Page End"

Page Start: 165

Page End: 176

Volume/Issue

Guideline Example
  • Include the volume number and issue number if relevant
  • Use Arabic numbers
    • If the volume or issue numbers are written in Roman numerals on the item, add them in a Display Note

Volume: 27

Issue: 2


Volume: 34

Issue: 1751

Note: "Volume XXXIV."

Edition

Guideline Example
  • If the item has an edition number, include it as an Arabic number
  • If the item has a seasonal edition, include the season or month as it appears on the item

3

Fall

Peer Reviewed

  • If the item has been peer-reviewed (or juried, or refereed), choose “True” from the drop-down menu
  • If the item has not been peer-reviewed, choose “False” from the drop-down menu
  • If it is unclear whether the item has been peer-reviewed, do not include this sub-element

Author String

  • This field should only be included if all of the authors (or creators) are not listed on the item or accompanying information
    • If all of the authors (or creators) are named individually, include them in the Creator field according to the guidelines
  • List the authors exactly as their names appear on the item, e.g.: Smith, Jones, et. al

Preferred Citation

  • This field should only be included if the item or accompanying information includes a preferred citation
  • List the citation exactly it as it appears on the item or accompanying information

Other Examples

Paper Published in Conference Proceedings
Publication Title: Proceedings of the International Conference on Dublin Core and Metadata Applications
Page Start: 165
Page End: 176
Pages: 12
Peer Reviewed: True
Photograph
Preferred Citation: Please credit: USDA - Soil Conservation Service
Article Published in a Journal
Publication Title: Journal of Vaishnava Studies
Volume: 19
Issue: 1
Full Serial Issue
Publication Title: Chemical Information Bulletin
Volume: 27
Issue: 2
Revised Reference text
Edition: 3

Comments

  • This field may be used in conjunction with the Source field
  • This field may repeat information from other fields including Source and Title (in order to parse the citation components for search engines)

Glossary of Citation Qualifiers:

Code Name Definition
authorString Author String A list of creator names that cannot be broken into individual persons or organizations (often including "et al.")
edition Edition Numeral or seasonal edition of the publication
issue Issue Issue number of the publication
pageEnd Page End The last page number on the item
pages Pages The total number of pages of the item
pageStart Page Start The first page number on the item
peerReviewed Peer Reviewed Whether or not the item has been peer-reviewed, juried, or otherwise refereed
preferredCitation Preferred Citation A full citation for an item in a preferred format or a crediting statement to be used in citations not documented elsewhere
publicationTitle Publication Title Title of the serial publication
volume Volume Volume number of the publication

Resources

More Guidelines:

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