#### Note #### .. _note-definition: ********** Definition ********** A "catch-all" field for additional information that cannot be entered or does not fit well in other elements. .. _note-sources: **************************************** Where Can the Note Information be Found? **************************************** For any item type, information that goes into the note field can come from any part of the item including: - the cover - the title page - table of contents - handwritten notes on pages or images - examining or reading the text of the item (e.g., inconsistent page numbers) - supplementary or accompanying information .. _note-form: *********************************** How Note Works in the Metadata Form *********************************** .. image:: ../_static/images/edit-note.png :alt: Screenshot of note element in metadata editing system. Parts: 1. Note type -- drop-down menu 2. Note -- text field Repeatable? : Yes - clicking 'Add' repeats all field parts Required? No (:doc:`more information `) .. _note-fill: ********************************* How Should the Note be Filled in? ********************************* .. _note-display: General (Display) Note ====================== +-------------------------------------------------------------------------------+------------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+================================================+ |- Include any important information about the item that does not fit in |The original contains a silk fiber sample. | | other fields | | |- As appropriate, include a contextual statement to clarify the | | | information source | | +-------------------------------------------------------------------------------+------------------------------------------------+ |- Put information in quotations when it is copied directly from the source| | "Issued May 11, 1918." | | | | | | | Text at top of map: "A three-mile breakwater,| | | seventeen feet above mean low tide, sixteen | | | feet at the base and five feet at top." | +-------------------------------------------------------------------------------+------------------------------------------------+ |- Include Roman numerals from the title | | "Vol. IV." | | | | |(Also see :doc:`Serials and Series ` regarding normalized | | "Vol. II, No. 3." | |titles.) | | +-------------------------------------------------------------------------------+------------------------------------------------+ |- Include notes about non-standard or inconsistent page numbers, missing | | The original document is missing pages 15 and| | pages or other oddities | 16. | | | | | | | "Volume LXX" on title page is a misprint. It| | | should be "Volume LXXI." | +-------------------------------------------------------------------------------+------------------------------------------------+ |- When relevant, include accompanying information that may have come from | | "S1-JR-41" written on sleeve. | | another source or physical container, e.g., text written on the sleeve | | | of a negative | | Accompanying information: "Tractor given to | | | him by Mrs. Dick Mitchell." | +-------------------------------------------------------------------------------+------------------------------------------------+ |- It might be useful to include background information that relates to the|Additional historical context: The Tower of | | item that is not directly part of the content, e.g.: |Americas was constructed for the World's Fair of| | |1968, known as HemisFair '68, which was held | | - biographical information about the creator or person in an image|from April to October, 1968. | | - history of a pictured building or location +------------------------------------------------+ | - collection-level or contextual information |Additional information about the publisher: An | | - etc. |important publisher of children's books during | | |the mid-1800's in New England. Babcock was | | |particularly known for "toy books" - short, | | |small pamphlets and chapbooks with simple wood | | |cut illustrations. | | +------------------------------------------------+ | |This is one of a series of photographs taken | | |during the One O'Clock Lab Band's tour to | | |Mexico, January 26 to February 21, 1967. The | | |United States Department of State sponsored the | | |tour, and the band traveled as representatives | | |of the United States. Directed by Leon Breeden,| | |the 20 member band and their guests, vocalist | | |Carol Lurie and pianist-organist Linda De Leon, | | |toured for 26 days, giving 19 scheduled concerts| | |and two impromptu shows at venues throughout | | |Mexico. | +-------------------------------------------------------------------------------+------------------------------------------------+ .. _note-nondisplay: Metadata (Non-Displaying) Note ============================== - Non-display notes are not visible to the public, but are used for any information important to internal maintenance of records or relevant to the original items - In the rare cases that a record has been public and is later hidden for any reason (e.g., due to privacy concerns, copyright issues, etc.), the administrator hiding the record *should always* include a note explaining why the record is being made non-public with any relevant information or documentation +-------------------------------------------------------------------------------+------------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+================================================+ |This may be an appropriate place to include notes about: |Shortened title was chosen for official title to| | |facilitate discovery. | | - decisions to include (or not include) particular information +------------------------------------------------+ | - preservation information about the physical items |Conserved in 2002 with donation funds. | | - donor or provenance information +------------------------------------------------+ | - relevant private personal information (e.g., addresses or |Provenance: ca. Guerrero. | | contact information) that should not be public +------------------------------------------------+ | - sources of information found by editor |Date of image based on movie release in 1953, | | - administrative or digitization information |per imdb. | | - changes based on information received in feedback comments +------------------------------------------------+ | (especially containing personal e-mail addresses or other |Per feedback from [name/e-mail address]: the | | information that should not be public) |person in this photo is Bob Johnson. | | +------------------------------------------------+ | |Removed due to factual/production errors. | +-------------------------------------------------------------------------------+------------------------------------------------+ .. _note-preservation: Digital Preservation Note ========================= - Digital preservation notes are not explicitly included in the primary public display, but they are also not fully hidden from the public (like non-display notes) and may be included in certain kinds of metadata formats used for harvesting or sharing information - This field also contains a number of "legacy" values that documented digitization and metadata creator, software, and hardware information prior to 2009 +-------------------------------------------------------------------------------+------------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+================================================+ |This may be an appropriate place to include notes about: | | This material was digitized by SceneSavers in| | | the Fall of 2023. | | - who digitized an item, especially if it was done by a vendor | | | - when items were digitized | | This material was digitized by DataBank. | | - hardware/software used to digitize an item, if it is important | | | to document something specific | | Transferred via direct capture. Source was | | - general statements about the quality or peculiarities about the | recorded in 16:9 Aspect Ratio | | digital copies for staff to know about | | +-------------------------------------------------------------------------------+------------------------------------------------+ |This may *not* be an appropriate place to include: | | *Non-Displaying Note:* This user: | | | [name/e-mail] provided additional context | | - any information that should not ever be public (e.g., containing| about this image. | | external contact information} | | | - depending on the specific collection and context, information | | *Display Note:* Tape begins in black, then | | about the quality of digitized copies *may* serve users better | cuts to program. | | when formatted as a display note to let them know what to expect| | | when viewing a digital object | | *Display Note:* Audio is garbled at the 3:05 | | | mark. | +-------------------------------------------------------------------------------+------------------------------------------------+ .. _note-examples: ************** Other Examples ************** Display Notes ============= - Performed in Hebrew with English subtitles. - "Volume II." - Pages numbered consecutively though each volume. - A related image is available in the Portal at 4.0084c. - Earlier images of this site are available in Mr. Goin's collection at 4.0123a and 6.0018b. - Distributed to some depository libraries in microfiche. - At head of title: Committee print. - Does not show western Texas beyond 7 miles west of San Antonio. - Purchased with funds provided by the Friends of the UNT Libraries. - "HR-2555" - This letter is written on stationery that has a blue image near the top of the page of an airplane flying across a globe with the text "Air Mail," as well as a red stripe pattern at the top and bottom of the page. Non-Displaying Notes ==================== - There was accompanying information not included in the record because it did not appear to match the item. - Unverified creator due to conflicting information on duplicate copies. - This does not appear to actually be a photo of the Livingston-Hess House, though it is similar. - Hidden at the request of project owner because of privacy concerns with the model. Digital Preservation Notes ========================== - Digitization completed by Digital Daring Inc. under contract to the University of North Texas Libraries. - 2 channels of audio, dubbed from betamax. Picture is grainy and tracking issues from transfer are recorded in. - This material was digitized by Scene Savers in the Spring of 2022. Transferred via DVD rip. - Digitized from microfilm. .. _note-resources: ********* Resources ********* **More Guidelines:** - :doc:`Quick-Start Metadata Guide ` - `Metadata Home `_