Page Contents 2 minute read.
In this model, you are responsible for providing information about your collection, scanning your items and sending the digital images to us, and creating metadata. We process, upload, and digitally preserve your final content. Here are the steps for completing your project:
Before the project begins, you will:
- Work with your Portal contact to determine feasibility and costs
- Complete the Project Agreement (Word | PDF) and/or Online Rights Agreement (Word | PDF)
- Complete the Metadata Super-Template Form Word | PDF
- Prepare descriptions of your institution and collection on the Display Information Form Word | PDF
- Assign unique identifiers
- Scan your first 50 items and submit the files to the Digital Projects Lab for review
- Make any corrections required by the Lab and then scan your remaining items
- Ship or deliver your content to the Digital Projects Lab
View these steps as a printable checklist: Word | PDF
When your content reaches the Digital Projects Lab, we will:
- Confirm delivery of shipped content
- Evaluate digital files to ensure that they meet established Standards; communicate any problems to you
- Create super-template for metadata
- Complete upload of files to the Portal
After your project is uploaded, we will:
- Notify you when your collection is available in the Portal
- Return digital media (if applicable)
- Set up your editing system account (user names and passwords)
- Provide training on the Portal’s editing system for metadata records
- Review your initial ten metadata records and provide feedback
After your project is uploaded, you will:
- Create metadata records that comply with our Input Guidelines
- Submit your first ten records to the Digital Projects Lab for review
- Make any corrections required by the Lab and then create metadata
records for your remaining items
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- Complete your metadata within 6 months if you have fewer than 500 items
- Complete your metadata within 1 year if you have more than 500 items
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